Managed Email Archiving & Retention
The volume of email created by organizations daily is staggering amount of information. Messages need to be properly stored, backed up, and accessible as needed. Safely archiving emails is a must-have today for regulatory compliance, business continuity, to decrease storage needs and reduce backup size and boost server performance .
ProTech Data’s Email Archival Solution makes it easy for you to archive all inbound and outbound messages and provide a complete and cost-effective storage solution. You can choose to archive email messages that are sent, received, or both. It automatically stores a copy of the email on our highly redundant and secure servers.
Transfer emails off internal servers dramatically reducing your physical storage requirements, while still enabling unlimited message access. Near real-time search functionality allows search everything from sender, to recipient, header, subject, and attachment, date range, or message size.
Our solution allows searching for a group of or a specific messages to meet organizational, regulatory, or individual user requests, while providing a secure access to all messages available 24×7. You always-available, easy-to-use solution to protect your most critical communications.
Managed Email Archival Services
We provide a wide range of services, including but not limited to:
- Near real-time search
- Unlimited, cloud-based storage
- Hardware Archival available on premise
- Meet Regulatory Compliance Standards with HIPAA, SEC/FINRA, IRS Circular 230, Gramm-Leach-Bliley Act, and others
- Eased administration through Web-based interface
- Seamless access to messages when and where needed
- A comprehensive archiving solution without additional hardware / software investments
- Ensure compliance with industry regulations for archiving emails
- Allow users to search and retrieve their own emails
- Quickly retrieve emails upon court order
- Recover an accidentally or purposely deleted emails
- Decrease storage needs and boost email server performance
- No More locally kept Archived PST files
- ProTech Data’s Managed Email Archiving
- Tamperproof, read-only storage
- ‘Drag and drop’ between the archive and Outlook
- Personal folder structures presented in our secure webmail interface
- Support for compliance requirements for archiving email
- Messages indexed by content and attachments
- Complete data protection through transport and storage encryption
- Reduced costs to store email
- A lighter load for your Exchange server
- Greater productivity with staff able to access archived email in real-time
- No more user deletion or employees hoarding emails in PSTs
- Your business need never risk losing important data due to server, storage, budgetary, or mailbox constraints.
- Endless mailboxes storage for end users
- Personal email archive access from MS Outlook
- Personal email archive access through Mobile devices
- eDiscovery, Message Archival, email Archiving
Please contact us or call (630) 430-8090 to speak to a representative about your business technology needs.