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Managed Email Archiving & Retention

The volume of email created by organizations daily is staggering amount of information. Messages need to be properly stored, backed up, and accessible as needed. Safely archiving emails is a must-have today for regulatory compliance, business continuity, to decrease storage needs and reduce backup size and boost server performance .  


ProTech Data’s Email Archival Solution makes it easy for you to archive all inbound and outbound messages and provide a complete and cost-effective storage solution. You can choose to archive email messages that are sent, received, or both. It automatically stores a copy of the email on our highly redundant and secure servers.


Transfer emails off internal servers dramatically reducing your physical storage requirements, while still enabling unlimited message access. Near real-time search functionality allows search everything from sender, to recipient, header, subject, and attachment, date range, or message size.


Our solution allows searching for a group of or a specific messages to meet organizational, regulatory, or individual user requests, while providing a secure access to all messages available 24×7. You always-available, easy-to-use solution to protect your most critical communications.


Managed Email Archival Services


We provide a wide range of services, including but not limited to:

  • Near real-time search
  • Unlimited, cloud-based storage
  • Hardware Archival available on premise
  • Meet Regulatory Compliance Standards with HIPAA, SEC/FINRA, IRS Circular 230, Gramm-Leach-Bliley Act, and others
  • Eased administration through Web-based interface
  • Seamless access to messages when and where needed
  • A comprehensive archiving solution without additional hardware / software investments
  • Ensure compliance with industry regulations for archiving emails
  • Allow users to search and retrieve their own emails
  • Quickly retrieve emails upon court order
  • Recover an accidentally or purposely deleted emails
  • Decrease storage needs and boost email server performance
  • No More locally kept Archived PST files
  • ProTech Data’s Managed Email Archiving
  • Tamperproof, read-only storage
  • ‘Drag and drop’ between the archive and Outlook
  • Personal folder structures presented in our secure webmail interface
  • Support for compliance requirements for archiving email
  • Messages indexed by content and attachments
  • Complete data protection through transport and storage encryption
  • Reduced costs to store email
  • A lighter load for your Exchange server
  • Greater productivity with staff able to access archived email in real-time
  • No more user deletion or employees hoarding emails in PSTs
  • Your business need never risk losing important data due to server, storage, budgetary, or mailbox constraints.
  • Endless mailboxes storage for end users
  • Personal email archive access from MS Outlook
  • Personal email archive access through Mobile devices
  • eDiscovery, Message Archival, email Archiving 

Archive Manager Microsoft Exchange email archiving

Additional Managed Network Security Services


Web Content Filtering 


Managed Email SPAM Filtering 

Cloud Computing


Email Encryption


Microsoft Office 365 


Managed Network Security


Cloud Remote Workplace




Please contact us or call (630) 430-8090 to speak to a representative about your business technology needs.

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